How to Encrypt a Field

This article will review how to utilize the Encrypt a Field feature in SeamlessDocs and in WebForms.

How to Encrypt a Field 
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​NOTE: Encryption cannot be turned off, you must delete the field and re-add it. You also cannot export encrypted data. Once encrypted it can only be decrypted in the Submissions Manager.

This article will focus on how to utilize our Encrypt a Field feature. We will review how to access the feature in SeamlessDocs and in WebForms. 

How to access the Encrypt a Field feature- SeamlessDocs

You will first click the SeamlessDoc (Uploaded PDF) you want to access from your Lobby so that you can open up the document editor. Next, add a Text Field or click on an existing one and click the gear icon in the top right to access the Text Field settings. Within the settings window, scroll down to the Advanced Settings section to find the Field Encryption area. 

Field Encryption- SeamlessDocs

Below Field Encryption, you will see the option to toggle on the Encrypt a Field feature. Once you turn on the feature, you will type in a password into the Encrypt Key field. Please take note of your password as GovOS Studio will not be able to retrieve or reset it, if someone forgets. Also, if at any time you decide to change your password, please keep in mind that you will still need to use the original password to access any forms that were submitted prior to the change. 
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​NOTE: Encryption cannot be turned off, you must delete the field and re-add it.

How to access the Encrypt a Field feature- WebForms

You will first click the WebForm you want to access from your Lobby so that you can open up the web form editor. Next, add a field or click on an existing field to and click the gear icon to access the field settings. Please take note that only the Email Address, Phone Number and Single Line Input features will have the option to encrypt in WebForms. 

Encrypt Value- WebForms

Within the settings window, you will be able to toggle on the Encrypt Value feature. Once you turn on the feature, you will type in a password into the Encryption Key field, just as you did in the SeamlessDoc Editor. Please take note of your password as GovOS Studio will not be able to retrieve or reset it, if someone forgets. Also, if at any time you decide to change your password, please keep in mind that you will still need to use the original password to access any forms that were submitted prior to the change.

Use Cases

In GovOS Studio, a great way to utilize the field encryption feature is when requesting a user to input their social security number. Since social security numbers contain sensitive information, the encryption adds security and peace of mind for your citizens.

To learn how to Decrypt a Field in the submissions manager, please review this article: Decrypting an Encrypted Field.